MANAGERS

Your Role as Team Manager

The Team Manager has ultimate responsibility for the team as the primary supervising female and administrative manager for practices and games. This includes communication between parents and the league, ensuring player safety and emotional well-being, working with the coaching staff to see that playing time is distributed fairly, managing the dugout during games, and coordination of team parent volunteers. In late Jan/early Feb the league holds a Managers & Coaches training event where you will be given a Team Manager’s Binder containing the info outlined below.  The league also runs a Safety & First Aid session to help you be well prepared as a Team Manager.

 

The focus of your role is to:

 

  • Communicate with families about their volunteer duties, practices, games and events

  • Ensure safety of the girls

  • Build team spirit and confidence in the girls

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Safety – at all practices and games

 

  • The First Aid Kit and The Manager’s Binder – contain critical items/information that your team might need at any practice or game -- first aid supplies, emergency contact info, the Safety Manual, and incident forms. You must bring both to every practice and game (or if you are not attending a practice or game the chaperone designated as manager for that practice or game must bring both the First Aid Kit and Manager’s Binder).

 

  • MVLAGS requires that at least one female adult is present at each team event (practices and games). This can be the manager or another female adult chaperone. Although it is expected that one of these individuals will be at the vast majority of all team events, in the event that a chaperone cannot attend a team event, another female parent from the team may sub for them. In the event that the Team Manager has an unavoidable conflict, then the Chaperone can take on the role of Manager and another female can act as Chaperone.

 

  • Drop off and Pick up –  Stress to parents that they must walk their players to and from practices and games.  It is not safe to drop them at the curb or wait for them in the parking lot. Without this process, children would have been dropped off at the wrong field/wrong time. The female who has the team binder is responsible for making sure that all players are picked up before she leaves the field. The binder contains contact information and the emergency medical release for each player, so it is vital that it stays at the field until all players have been picked up.

 

See the Team Manager Job Description for more info and for tips from experienced managers.

 

Below is a link to the slides that were presented at the Manager & Coach Training meeting.

 

Manager & Coach Training Overview

Support and Training for Team Managers

As a Team Manager, you will be supported by your division's Player Agent and you will participate in league-run training and on-line ACE Certification training to help you be prepared and successful as a manager.   See the Team Staff Info page for all of the information about training for Team Managers.

 

Team Snap Tips

Team Managers will use TeamSnap as the primary way to communicate with parents.  Here are some step-by-step instructions for doing several tasks in TeamSnap:

 

Adding Events, Practices or Games click on Schedule, click on New Event (for meetings or practices) or New Game.  Choose the correct location from the drop down list.  When entering the info, click on "Show Optional Info" to include notes, arrival time and duration of the activity.

 

Adding Assistant Coaches and Chaperones as "Non-Players" on the team roster.  Click here for step-by-step instructions.

 

Give Parents "Shared Access" to manage their player's info and availability.  Click here for step-by-step instructions.

 

Send Availability Reminders click on the Availability Tab and click on the small envelope icon just below an upcoming event.  TeamSnap will send a reminder to families who have not yet responded.

 

Tip:  Use the Refreshments tab for snacks and also handy for Field Crew duty (and anything else people need to remember to do or bring to a specific game or practice).  

 

Tip:  Availability - As manager, you can update any player's availability so if some families are not often online, print the Availability info for the team and pass it around the stands during games for people to check off their availability on paper (then you can update it in TeamSnap).    On the Availability screen you can click the AVAILABILITY PREFERENCES button (top right) and view lots of games and practices, or just a few.

 

Team Manager's Binder

If you want to see/print the entire contents of a Team Manager's binder, click on the appropriate link below to download a PDF file of the full Team Manager's binder for your division:

 

6U Team Manager's Binder - full contents

8U Team Manager's Binder - full contents

10U and above Team Manager's Binder - full contents

The Team Manager's binder contains the documents below as well as information from many areas of the website.

 

General Information

 

Communications Overview and Rainy Day Field Status

Team Manager Job Description

Fields - Stevenson Park Field Map and all Field Locations

Scheduling/Rescheduling Information (for 6U & 8U) and (for 10U+)

Safety

 

Safety Manual

Incident Reports

 Scorekeeping (8U+)

 

Game Summary Information

Game Summary Form – completed and turned in after every game

 Player Medical & Emergency Contact Info

 

Keep signed player medical forms in this section.  If you need a blank form, click here to print a Blank Medical Release Form

 

 

Helpful info to download – Rules & Team Formation

 

Rules at a Glance

Division Specific Rules - 6U rules - 8U rules - 10U+ rules

Team Formation Policies

Team Meeting Night Materials

Team Managers also receive all the materials you will need to run a successful Team Meeting Night.

 

Click here to download an entire Team Meeting Night packet.

 

Contents:

 

Overview and Sample Agenda (plus Manager role and Coach role descriptions for Team Meeting Night)

For Parents – Volunteer Job Descriptions

Parent/Guardian Code of Conduct every family will have been emailed a copy -  one copy as a reference

Team Staff -- Team Staff Code of Conduct one copy as a reference

League and Team Rules - for Players and Parents every family will be emailed a copy as a reminder just before the start of the season

After you email your Volunteer list to info@mvlags.org immediately following Team Meeting Night, the parent volunteers on your team will receive more in-depth Volunteer Job Descriptions (see below) via email with instructions regarding training for their roles and information they need to be successful in those roles.  

 

6U Team Manager's Binder - full contents

8U Team Manager's Binder - full contents

10U & Above Team Manager's Binder - full contents

Team Meeting Night - Full Packet for Managers

Team Manager Job Description

MIRROR

Manager Communications Overview & Rainy Day Field Status

Team Meeting Night - Volunteer Roles

Uniform Distribution at Team Meeting

Scheduling/Rescheduling Games (6U & 8U)

MIRROR

Scheduling/Rescheduling Games (10U+)

MIRROR

Game Plan by Inning Form

Job Description - Field Crew

MIRROR

Job Description - Snack Shack

MIRROR

Job Description - Banner Maker