
MANAGERS
Your Role as Team Manager
The Team Manager has ultimate responsibility for the team as the primary supervising female and administrative manager for practices and games. This includes communication between parents and the league, ensuring player safety and emotional well-being, working with the coaching staff to see that playing time is distributed fairly, managing the dugout during games, and coordination of team parent volunteers. In late Jan/early Feb the league holds a Managers & Coaches training event where you will be given a Team Manager’s Binder containing the info outlined below. The league also runs a Safety & First Aid session to help you be well prepared as a Team Manager.
The focus of your role is to:
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Communicate with families about their volunteer duties, practices, games and events
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Ensure safety of the girls
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Build team spirit and confidence in the girls
Safety – at all practices and games
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The First Aid Kit and The Manager’s Binder – contain critical items/information that your team might need at any practice or game -- first aid supplies, emergency contact info, the Safety Manual, and incident forms. You must bring both to every practice and game (or if you are not attending a practice or game the chaperone designated as manager for that practice or game must bring both the First Aid Kit and Manager’s Binder).
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MVLAGS requires that at least one female adult is present at each team event (practices and games). This can be the manager or another female adult chaperone. Although it is expected that one of these individuals will be at the vast majority of all team events, in the event that a chaperone cannot attend a team event, another female parent from the team may sub for them. In the event that the Team Manager has an unavoidable conflict, then the Chaperone can take on the role of Manager and another female can act as Chaperone.
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Drop off and Pick up – Stress to parents that they must walk their players to and from practices and games. It is not safe to drop them at the curb or wait for them in the parking lot. Without this process, children would have been dropped off at the wrong field/wrong time. The female who has the team binder is responsible for making sure that all players are picked up before she leaves the field. The binder contains contact information and the emergency medical release for each player, so it is vital that it stays at the field until all players have been picked up.
See the Team Manager Job Description for more info and for tips from experienced managers.
Below is a link to the slides that were presented at the Manager & Coach Training meeting.
Manager & Coach Training Overview
Support and Training for Team Managers
As a Team Manager, you will be supported by your division's Player Agent and you will participate in league-run training and on-line ACE Certification training to help you be prepared and successful as a manager. See the Team Staff Info page for all of the information about training for Team Managers.
Team Snap Tips
Team Managers will use TeamSnap as the primary way to communicate with parents. Here are some step-by-step instructions for doing several tasks in TeamSnap:
Adding Events, Practices or Games click on Schedule, click on New Event (for meetings or practices) or New Game. Choose the correct location from the drop down list. When entering the info, click on "Show Optional Info" to include notes, arrival time and duration of the activity.
Adding Assistant Coaches and Chaperones as "Non-Players" on the team roster. Click here for step-by-step instructions.
Give Parents "Shared Access" to manage their player's info and availability. Click here for step-by-step instructions.
Send Availability Reminders click on the Availability Tab and click on the small envelope icon just below an upcoming event. TeamSnap will send a reminder to families who have not yet responded.
Tip: Use the Refreshments tab for snacks and also handy for Field Crew duty (and anything else people need to remember to do or bring to a specific game or practice).
Tip: Availability - As manager, you can update any player's availability so if some families are not often online, print the Availability info for the team and pass it around the stands during games for people to check off their availability on paper (then you can update it in TeamSnap). On the Availability screen you can click the AVAILABILITY PREFERENCES button (top right) and view lots of games and practices, or just a few.
Team Manager's Binder
If you want to see/print the entire contents of a Team Manager's binder, click on the appropriate link below to download a PDF file of the full Team Manager's binder for your division:
6U Team Manager's Binder - full contents
8U Team Manager's Binder - full contents
10U and above Team Manager's Binder - full contents
The Team Manager's binder contains the documents below as well as information from many areas of the website.
General Information
Communications Overview and Rainy Day Field Status
Team Manager Job Description
Fields - Stevenson Park Field Map and all Field Locations
Scheduling/Rescheduling Information (for 6U & 8U) and (for 10U+)
Safety
Safety Manual
Incident Reports
Scorekeeping (8U+)
Game Summary Information
Game Summary Form – completed and turned in after every game
Player Medical & Emergency Contact Info
Keep signed player medical forms in this section. If you need a blank form, click here to print a Blank Medical Release Form
Helpful info to download – Rules & Team Formation
Rules at a Glance
Division Specific Rules - 6U rules - 8U rules - 10U+ rules
Team Formation Policies
Team Meeting Night Materials
Team Managers also receive all the materials you will need to run a successful Team Meeting Night.
Click here to download an entire Team Meeting Night packet.
Contents:
Overview and Sample Agenda (plus Manager role and Coach role descriptions for Team Meeting Night)
For Parents – Volunteer Job Descriptions
Parent/Guardian Code of Conduct every family will have been emailed a copy - one copy as a reference
Team Staff -- Team Staff Code of Conduct one copy as a reference
League and Team Rules - for Players and Parents every family will be emailed a copy as a reminder just before the start of the season
After you email your Volunteer list to info@mvlags.org immediately following Team Meeting Night, the parent volunteers on your team will receive more in-depth Volunteer Job Descriptions (see below) via email with instructions regarding training for their roles and information they need to be successful in those roles.
6U Team Manager's Binder - full contents
8U Team Manager's Binder - full contents
10U & Above Team Manager's Binder - full contents
Team Meeting Night - Full Packet for Managers
Team Manager Job Description
MIRROR
Manager Communications Overview & Rainy Day Field Status
Team Meeting Night - Volunteer Roles
Uniform Distribution at Team Meeting
Scheduling/Rescheduling Games (6U & 8U)
MIRROR
Scheduling/Rescheduling Games (10U+)
MIRROR
Game Plan by Inning Form
Job Description - Field Crew
MIRROR
Job Description - Snack Shack
MIRROR
Job Description - Banner Maker