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Every Family Volunteers

Volunteering for Your Daughter's Team

For the spring recreation season, each family will be required to volunteer in some capacity to help make the league a success in supporting our players and building community.  Available positions are: Team Manager, Head Coach, Asst. Coach, Chaperone, Scorekeeper, Banner Parent, Field Crew Parent, Team Sponsor Parent and Snack Shack Parent.   Training and support is provided for all roles.

When you Sign up your daughter you will be asked to specify which of the parent volunteer positions your family members are able to take on for your daughter’s team.  

2017 Volunteers

Managers, Head Coaches, Assistant Coaches and Chaperones please register here:

https://go.teamsnap.com/forms/44301

Team Staff Volunteers - Coaches, Team Managers and Chaperones

Managers, Head Coaches, Assistant Coaches and Chaperones please register yourself via TeamSnap for Spring 2017 Season -- this info is used to be sure that you are covered under our league insurance  There is some duplication with the info you provide to ASA -- please do BOTH the ASA process (below) and the TeamSnap sign up via this URL: https://go.teamsnap.com/forms/44301

Volunteers who have direct player contact (Manager, Coach, Assistant Coach & Chaperones) will complete the following in order to become a team staff member:

  1. pass a background check through the Amateur Softball Association (ASA)
  2. email your ASA member number (if you did not know it at the time you filled out the TeamSnap signup) to our league's ASA coordinator at [email protected]
  3. complete online training through ASA's ACE Certification system (coaches and managers)
  4. attend MVLAGS team staff training workshops 
  5. agree to abide by the Team Staff Code of Conduct and sign your team's Team Staff Code of Conduct Signature List (found in your Team Manager's binder) indicating you agree to follow the code of conduct.

Coach and manager positions require board approval.  Specific training is provided for all coaches, managers and chaperones. 
 

Step-by-Step Instructions for Completing your ASA Background Check and ACE Certification

Go to www.registerasa.com 

If this is your first time completing the process, click here for instructions for new team staff volunteers.  

If you have previously completed either an ASA background check, or an ASA background check and ACE certification, click here for instructions for returning team staff volunteers.

If you did not know your ASA member number when you signed up via TeamSnap or created a new member number, please email your ASA member number to the league's ASA Coordinator - [email protected]  

Team Staff Roles

TEAM MANAGER (Female 21+ years of age):

Has ultimate responsibility for the team as primary supervising female and administrative manager for all practices and games. This includes communication between parents and the league, ensuring player safety and emotional well-being, working with the coaching staff to see that playing time is distributed fairly, dugout management during games, and coordination of team parent volunteers. In late Jan/early Feb the league holds a Managers & Coaches training event plus a Safety & First Aid session that managers are required to attend.  Managers must submit an online application which will process a background check and agree to abide by the Team Staff Code of Conduct.   Learn more and apply at our team staff info page. 
Time Requirement: Manager attends all games & most practices.
 

HEAD COACH (Must be 21+ years of age):

Plans and oversees all practices and games. Goals are to develop each player and teach overall softball skills and game strategy in a fun and positive manner. The Head Coach also directs and develops the Assistant Coaches.  In late Jan/early Feb the league holds a Managers & Coaches training event plus a Safety & First Aid session that coaches are required to attend.   Coaches must submit an online application which will process a background check and agree to abide by the Team Staff Code of Conduct.  Learn more and apply at our team staff info page. 
Time Requirement: Must be available for at least 95% of all Games & Practices, ideally 100% of games and practices
 

ASSISTANT COACH (Must be 21+ years of age):

Works with the Head Coach at all practices and games to teach and develop softball skills in a positive safe environment. In late Jan/early Feb the league holds a Managers & Coaches training event plus a Safety & First Aid session that coaches are required to attend.  Assistant Coaches must submit an online application which will process a background check and agree to abide by the Team Staff Code of Conduct.   Learn more and apply at our team staff info page. 
Time Requirement: Must be available for at least 75% of all games & practices, ideally 100% of games & practices
 

CHAPERONE (Female 21+ years of age):

Attends games and practices to assist the Team Manager as needed. Chaperones ensure that there are two females at every team event for player supervision and safety. In late Jan/early Feb the league holds a Safety & First Aid training event that all team staff members are required to attend.  Chaperones must submit an online application which will process a background check and agree to abide by the Team Staff Code of Conduct    Learn more and apply at our team staff info page. 
Time Requirement: Chaperones coordinate with one another to be sure that there are two females at all games & practices.

Additional Parent Volunteer Roles

FIELD CREW PARENT (1 family per team for 6U, 4 families per team for 8U & up)

The Team Field Crew Parents are responsible for ensuring that the team's games are played on a safe, groomed, and well-marked (painted or chalked) field. The Field Crew Parent is also responsible for putting away the bases, etc., when the team has the last game on the field that day.
 
As a rule of thumb, your team will be responsible for field crew duty when your team is the home team and you play the first game of the day on Saturdays, and before weekday games when your team is the home team.
 
Time commitment for the field crew volunteer position is 4-6 hours over the course of the season (8am on Saturdays and/or 4:30pm on weeknights before games).  For more info, contact our Field Crew Chief

SCOREKEEPER (all levels except 6U)

Keeps game records during league and inter-league games and turns in game records to the Head Scorekeeper and Manager at the end of each game. Acts as scorekeeper of record when their team is the home team and may be called on by the umpire to verify game information. The Scorekeeper must attend all games or ensure that another trained scorekeeper is present. No experience is necessary. A scorekeeper training clinic is held before the start of the season and resources are available below.  For more info, contact the  Head Scorekeeper

Time Requirement: Keeps score at all games & should arrive 15 minutes before game time.

SNACK SHACK PARENT

Each Snack Shack parent will be assigned 8 hours of snack shack duty during the course of season. This can be broken up into two hour shifts and can be scheduled anytime the Snack Shack is open, not only during your child’s game times.  There are also options to do 8-hour projects from home in lieu of Snack Shack shifts.  For more info, contact the Snack Shack Board Member
 
Time Requirement: 8 Hours self-scheduled during the season

 

BANNER PARENT

Pays for the team banner - makes or buys a team banner and brings it to each game.  6U & 8U banners need frames to be placed in the grass by the field.  10U and above use clips to to hang the banner on the dugout fence. All banners need to include the logo / name of the team sponsor.
 
Time Requirement: minimal, cost ranges from $20 to $85

 

TEAM SPONSOR PARENT

The team sponsor parent either sponsors the team themselves or recruits a team sponsor from a business they frequent or with whom they have a contact. Ideally the sponsors are identified quickly so the Banner Parent can get the sponsor information at Team Meeting Night. This person also makes sure the Sponsor gets the sponsor plaque at the end of the season. Go to the Sponsor webpage to print the sponsor letter and form. For more info, contact the Fundraising Chair
 
Time Requirement: as quick as writing a check or a few hours to find a sponsor

Volunteer to Make an Impact on the League

If you want to have a greater impact making softball available to girls in our community, please consider lending your ideas, expertise, and enthusiasm to a volunteer role for the League.  Opportunities range from a few hours to a full season commitment, and most have flexible schedules.  For more info, see our Board page.